Unpodium by A5N Prime

One secure platform for federal events.

Unpodium brings venues, registration and housing, agenda, budget and reporting into one system, so planners and the COR share a single live picture of every event, from 5 attendees to 3,500.

Request a demo See the platform

Built around the AmeriCorps Meeting and Conference PWS. Sample screens use synthetic data.

The Unpodium COR dashboard: a needs-attention list, registration and room-block figures, a registration pace chart and upcoming milestones.

A phone showing an attendee confirmation page with a confirmation code and a check-in QR code.

A phone showing the check-in screen after a badge scan, with the attendee's name and status.

The COR approves every releaseAgenda, speakers and vendors stay private until then.

Partners see only their pieceHotels get a room list. Venues get totals.

5 to 3,500+

attendees in one system, from a small workshop to a national conference

roles: planner, COR, hotel partner and venue partner, each with its own view

tamper-evident audit trail for every reveal, export and approval

different people needed to destroy personal data: one requests, the COR authorizes

The platform

From the first requirement to the final report

01 PLAN

Everything an event needs, in one place

Site selection with the three-site minimum, room blocks, sessions, speakers, budget and the PWS lead-time schedule, with nothing kept in side spreadsheets.

Venues scored side by side, selected only by the COR
Room blocks with live pickup and accessible-room counts
Milestones counted back from the event date

The Unpodium agenda page listing sessions by day with their approval status and seat counts.

02 APPROVE

The Government decides what goes public

The planner prepares and the COR approves. Deliverables, agendas, speakers, announcements and sponsored travel all wait for a decision, and an edit after approval goes back for another look.

Deliverables measured on time and accepted without rework
Travel costs tracked against what the COR authorized
Planner and COR never approve their own work

The deliverables page showing each deliverable's due date and status, and the on-time and first-pass measures.

03 REGISTER

Registration that works on a phone

Open or invitation-only sign-up, hotel and session choices, waitlists with held offers, and self-service changes that need the registered email.

Full hotels and sessions open a fair waitlist
Freed rooms become 48-hour offers, held so they cannot be oversold
Attendees see only their own details

A phone showing the first step of attendee registration.

A phone showing the hotel choice step of registration.

04 CHECK IN

On-site check-in that survives poor Wi-Fi

Badges carry a QR code with no personal information. Door staff scan with a phone, scan into sessions, and keep working when the connection drops.

Duplicate scans and walk-ins flagged on the spot
Scans saved on the phone and sent when it reconnects
Contractor and staff badges print a visible category bar

A phone showing a successful check-in with the attendee's name.

A phone showing an attendee's confirmation code and QR badge.

05 PROTECT

Each role sees only its own piece

Names, contact details and needs stay masked unless a role is allowed to reveal them, and every reveal is logged. The matrix on screen is generated from the live permission rules, so it cannot drift from what is enforced.

Hotels get a room list for their own property
Venues get totals, with small groups combined
Role boundaries tested route by route

The data exposure matrix showing what each role can see for each kind of information.

06 REPORT

Reports and a clean finish

Close-out and self-evaluation reports fill themselves from the event record. When the work is done, personal data is returned or destroyed, with a certificate to show for it.

Attendance, budget variance, evaluations and learning gain
Open exports of everything the Government owns
Two-person data destruction with a verifiable certificate

The close-out report page with attendance, budget and lodging figures.

Built for every role

Four views of one event

The same record, shown to each person at the level they should see.

Planner

Builds and runs the event

Registration, housing, agenda, budget, messages and help desk. Personal details stay masked until revealed, and each reveal is logged.

The sponsored travel page showing trips, estimates and authorization status.

COR

Approves, releases, authorizes

One place for everything waiting on a Government decision: deliverables, travel, announcements and site selection.

Hotel partner

Gets the room list, nothing more

Names, dates and room type for its own property, with new, changed and cancelled guests flagged since the last confirmed list.

Venue partner

Gets counts for setup and catering

Totals by session, dietary and language needs with small groups combined, plus the room layout and AV notes. Never an individual attendee.

A phone showing the attendee help request form.

Attendees

Register, change, ask for help

No account to create. A confirmation code and the registered email are enough.

Security, privacy and OPSEC

Collect only what the mission needs. Show it only to who needs it.

Unpodium comes from nearly 20 years of experience in intelligence operations and cleared government environments, and from meeting DoD security and compliance requirements every day as a subcontractor.

Encrypted personal data

Names, emails, phone numbers, accessibility and dietary needs, and message text are encrypted field by field, not just at the disk.

Roles enforced by the server

Four roles, each limited to its own piece of the event. Tests walk every route as the hotel and venue partners to prove they cannot reach more.

Separation of duties

The planner prepares and the COR approves. Only the COR creates COR accounts, and destroying data takes two different people.

A log that shows tampering

Every reveal, export, approval and refused request is written to a hash-chained audit log that an outside auditor can re-verify.

Returned or destroyed

Open exports of everything the Government owns, then verified destruction of personal data with a certificate. Backups are handled and documented separately.

Private by default

Attendee pages show a first name only. Small groups are combined so a rare need cannot point to one person. Nothing is released early.

Honest scope. Unpodium is a demonstration today and runs on synthetic data only. Real controlled or personal information must be hosted in a FedRAMP-authorized environment, and we do not describe Unpodium itself as FedRAMP authorized. The security documentation lists exactly what is built and what still depends on hosting.

Inside the platform

The everyday work, on real screens

Help desk, messages, travel, agenda and the phone views, all from the working demo.

Help desk

Every question tracked to a reply target

Attendee and speaker questions arrive with a due time. Median reply time and the share answered in time feed the self-evaluation.

The message outbox and announcements waiting for COR release.

Messages

Nothing goes out unreviewed

Confirmations, offers and announcements wait in an outbox. Announcements to attendees need the COR's release.

Agenda

Draft, submit, approve, release

Sessions stay private until the COR releases them. Editing an approved session sends it back to draft.

On the go

The COR's day, on a phone

What is waiting for a decision, in one list.

Attendee

A badge that holds no personal data

The QR code is a random ID, so a photo of it reveals nothing.

Try it

See it working, with sample data

There is a live demo at demo.unpodium.com. It uses synthetic people, hotels and budgets only, and it takes an access code so that it stays a demo.

Ask for access. Send the form and tell us your role. We reply with a code.
Pick a role. Sign in as planner, COR, hotel partner or venue partner with one click.
Try the hard parts. Approve a release as the COR, fill a hotel and watch the waitlist, check someone in.